AI-First Legal Assistant (Automation & Agent Operations) – Nairobi, Kenya

AI-First Legal Assistant (Automation & Agent Operations) – Nairobi, Kenya

Company:
Trademarkia

Location:
Nairobi, Kenya (In-Person Preferred)
Type:
Full-Time

Compensation:
Competitive (see below)

About Trademarkia

Trademarkia is a global search engine for trademarks, serving over
125,000 clients worldwide
. We help entrepreneurs, startups, and enterprises protect their brands across jurisdictions with cutting-edge legal technology.
We are building a
Center of Excellence in Nairobi, Kenya
, focused on AI-driven legal operations to support our global attorney network.

The Role

This is
not a traditional legal assistant role
.
We are looking for an
AI-first operator
—someone who thinks like a builder, automator, and systems designer. You will act as a
force multiplier for U.S. and global attorneys
, helping them focus on client interaction while you streamline everything else.

You will manage high-volume workflows, especially
email communications and task orchestration
, using the most advanced AI tools and automation systems available today.

What You’ll Do

• Act as an
AI-native legal operations assistant
supporting U.S. and international attorneys

• Manage and optimize
high-volume email workflows
using AI (Gmail automation, filters, templates, smart routing)

• Build and maintain
AI-powered systems
for:

• Client intake and follow-ups

• Document handling and summaries

• Task tracking and prioritization

• Use tools like:

• Claude (CoWork / AI workflows)

• Google Gemini

• Gmail automation / Google Workspace automations

• Zapier / Make / scripting tools (where applicable)

• Continuously
learn and implement best practices
in AI-assisted productivity

• Serve as an
AI agent steward
—designing, refining, and improving workflows over time

• Ensure all communications are
professional, precise, and client-ready

• Identify inefficiencies and proactively
build automation-first solutions

Who You Are

• AI-native thinker
— you instinctively reach for automation before manual work

• Comfortable managing
large volumes of tasks and emails
with precision

• Strong communicator with
excellent written English

• Obsessed with
efficiency, systems, and continuous improvement

• Able to operate in a
fast-paced, high-responsibility environment

• Curious, self-learning, and constantly experimenting with new tools

Ideal Background

• Experience as a
legal assistant, operations specialist, or executive assistant
(preferred but not required)

• Hands-on experience with:

• AI tools (Claude, ChatGPT, Gemini, etc.)

• Google Workspace automation

• Workflow tools (Zapier, Make, Notion, etc.)

• “Builder” mindset—comfortable with
light scripting, automation, or vibe coding

• Experience supporting
U.S. or international professionals
is a plus

What Makes This Role Unique

• You will be part of building a
next-generation AI-powered legal operations team

• Direct exposure to
global legal workflows and clients

• Opportunity to become a
leader in AI-assisted professional services

• Work in a role where
automation replaces repetition

Compensation
We offer a
competitive salary based on skill and capability
.
Suggested range (Nairobi market):

• KES 150,000 + per month
(~$1,000 + USD/month)

• Top candidates with strong AI + automation skills may exceed this range

How to Apply
Please submit

• Your resume

• A short note describing:

• Your experience with AI tools and automation

• Examples of workflows you’ve built or improved

• Your
expected salary range

• (Optional but highly encouraged) A short Loom/video demonstrating how you use AI tools in your workflow

Final Note
We are not looking for a traditional assistant.
We are looking for a
superstar—someone who can think like an engineer, communicate like a professional, and oper