Billing Assistant (With Air Cargo Experience only)

JOB DESCRIPTION

Job Title: Billing Assistant (With Air Cargo Experience only)

Reporting to: Head of Accounting & Administration

Location: Onsite

Based at: DC Business INT NBO Limited, Even Business Park, Nairobi, Kenya

Role Overview

We currently have vacancies for Billing Assistants in our Nairobi office. The Billing Assistant will be responsible for the day-to-day preparation, verification, and readiness of airfreight shipments for billing.

The role requires strong attention to detail, analytical ability, and the capacity to work effectively within a team environment. The position supports administrative and accounting services for companies directly linked to airlines and international air cargo operations.

Key Responsibilities
• Prepare and process airfreight shipment data for billing
• Verify rates and prepare invoices in accordance with shipment details
• Enter and maintain shipment data within internal systems
• Reconcile billing information and analyze data for accuracy
• Create reports and spreadsheets to support billing operations
• Monitor shipment costs and identify discrepancies or billing issues
• Communicate with international airlines and European partner companies
• Support the team in ensuring accurate and timely billing of air cargo shipments
• Work collaboratively with internal teams to maintain smooth operational workflows

Qualifications & Experience
• Airfreight operational experience
• Strong attention to detail and accuracy
• Ability to reconcile and analyze operational data
• Excellent organizational and time-management skills
• Strong teamwork and communication skills

Desirable
• Knowledge of airfreight billing
• Background in transport, logistics, international trade, or administration

Skills & Competencies
• Strong Excel and Microsoft Office proficiency
• Good analytical and problem-solving ability
• Observant and detail-oriented
• Ability to work under deadlines
• Strong communication skills in English (First Certificate or strong conversational ability)
• Proactive, organized, and eager to learn

Working Environment
• Fast-paced air cargo and aviation support environment
• Collaboration with international airlines and European clients
• A supportive team culture with approachable management
• Focus on accuracy, operational efficiency, and continuous improvement

Applications:

Should you believe you have the necessary skills and experience to fulfill this role, in the first instance please submit a cover letter and CV via email to the Head of Human Resources humanresources.ke@datacair.com