S
Administrative Assistant
Sightsavers
Nairobi, KE
Full-time
Posted 21 hours ago
Job Description
Overview
Title: Administrative Assistant
Salary: Local terms and conditions apply
Location: Nairobi, Kenya
Contract: 24-month Fixed Term Contract
Hours: Full time – 35 hours per week
About the role
Sightsavers Kenya office is seeking an experienced Administrative Assistant to be responsible for the front office and for supporting other services. The Administrative Assistant will greet visitors and staff, and complete various administrative tasks to the highest standards.
Responsibilities
As the Administrative Assistant you will:
Front office duties
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, opening office door).
Office support services
• Facilitate travel needs of staff and visitors as needed in collaboration with the office driver and with taxi companies and /or travel agencies.
• Coordinate the travel and accommodation of foreign staff and visitors to Kenya in conjunction with the head office travel department. This includes travel visas as and when needed, arranging airport transfers, ensuring accommodation, meals and any other visitor requirements are attended to.
• Make requisitions for small petty cash payments to staff/or suppliers with relevant approvals and call on suppliers to collect cheque payments.
• Facilitate meetings at the office or hosted by Sightsavers outside the office by ensuring adequate amenities (coffee, teas, lunches) are in place.
• Take minutes during meetings as and when requested.
• Facilitate an effective working environment by ensuring timely opening of the office and ensuring that all essential services (utilities, internet, telephone), supplies, stationery and amenities are available to staff and visitors as needed.
Procurement
• Liaise with Admin Officer for office procurement requirements.
• Request various supplies on behalf of staff as requested.
• Maintain stock for office supplies and replenish when required.
Skills and Experience
As the successful candidate you will possess experience in a similar admin role, and/or hold a tertiary qualification in Front Office Management or Administration (At least a Diploma).
Further requirements include:
• Experience in organising; project/programme meetings, staff travel, seminars and other project related activities.
• Experience taking meeting mintues.
• Proficiency with Microsoft Office applications.
• Excellent organisational skills.
• Experience booking travel and accommodation for visitors and staff.
This is a highly varied and involved role, and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.
Candidates are welcome to demonstrate their ability to match the person specification by expanding on how their experience, training and/or qualifications might have provided them with the knowledge or skills required for the role. Successful candidates will be appointed on merit.
Next Steps
To apply for this exciting new opportunity, please submit your CV via our recruitment portal and answer the application questions. We are particularly interested in learning of your motivations for applying.
We anticipate that the selection process will include a written task and an oral interview, and will take place during the week of 11 May 2026, or 25 May 2026.
Closing date: 3 May 2026
As a global equal opportunities employer, Sightsavers is committed to embracing diversity throughout our workforce by creating an inclusive environment that reflects the many cultures and locations where we work. Our workforce will be truly representative of all sections of society and we will actively promote the inclusion of individuals with a disability. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply.
Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.
Title: Administrative Assistant
Salary: Local terms and conditions apply
Location: Nairobi, Kenya
Contract: 24-month Fixed Term Contract
Hours: Full time – 35 hours per week
About the role
Sightsavers Kenya office is seeking an experienced Administrative Assistant to be responsible for the front office and for supporting other services. The Administrative Assistant will greet visitors and staff, and complete various administrative tasks to the highest standards.
Responsibilities
As the Administrative Assistant you will:
Front office duties
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, opening office door).
Office support services
• Facilitate travel needs of staff and visitors as needed in collaboration with the office driver and with taxi companies and /or travel agencies.
• Coordinate the travel and accommodation of foreign staff and visitors to Kenya in conjunction with the head office travel department. This includes travel visas as and when needed, arranging airport transfers, ensuring accommodation, meals and any other visitor requirements are attended to.
• Make requisitions for small petty cash payments to staff/or suppliers with relevant approvals and call on suppliers to collect cheque payments.
• Facilitate meetings at the office or hosted by Sightsavers outside the office by ensuring adequate amenities (coffee, teas, lunches) are in place.
• Take minutes during meetings as and when requested.
• Facilitate an effective working environment by ensuring timely opening of the office and ensuring that all essential services (utilities, internet, telephone), supplies, stationery and amenities are available to staff and visitors as needed.
Procurement
• Liaise with Admin Officer for office procurement requirements.
• Request various supplies on behalf of staff as requested.
• Maintain stock for office supplies and replenish when required.
Skills and Experience
As the successful candidate you will possess experience in a similar admin role, and/or hold a tertiary qualification in Front Office Management or Administration (At least a Diploma).
Further requirements include:
• Experience in organising; project/programme meetings, staff travel, seminars and other project related activities.
• Experience taking meeting mintues.
• Proficiency with Microsoft Office applications.
• Excellent organisational skills.
• Experience booking travel and accommodation for visitors and staff.
This is a highly varied and involved role, and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.
Candidates are welcome to demonstrate their ability to match the person specification by expanding on how their experience, training and/or qualifications might have provided them with the knowledge or skills required for the role. Successful candidates will be appointed on merit.
Next Steps
To apply for this exciting new opportunity, please submit your CV via our recruitment portal and answer the application questions. We are particularly interested in learning of your motivations for applying.
We anticipate that the selection process will include a written task and an oral interview, and will take place during the week of 11 May 2026, or 25 May 2026.
Closing date: 3 May 2026
As a global equal opportunities employer, Sightsavers is committed to embracing diversity throughout our workforce by creating an inclusive environment that reflects the many cultures and locations where we work. Our workforce will be truly representative of all sections of society and we will actively promote the inclusion of individuals with a disability. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply.
Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.
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